Privacy Policy
Effective Date: April 2026
Worksystems, Inc. is a public workforce organization that serves as the Local Workforce Development Board for the Portland metro region in Oregon. This Privacy Policy explains how we collect, use, disclose, and protect information obtained through the worksystems.org website.
Public Records Notice Information submitted to Worksystems through this Website may be subject to disclosure under the Oregon Public Records Law (ORS 192.311–192.478). While certain records may be exempt from disclosure, Worksystems cannot guarantee confidentiality where disclosure is required by law.
Information We Collect
We may collect personal information that you voluntarily provide when you:
- Submit a contact form or inquiry
- Register for trainings, events, or newsletters
- Participate in surveys or feedback opportunities
Information may include your name, email address, phone number, organization, and other details relevant to your request.
How We Use Your Information
We may use personal information collected through our website (including contact forms, training registrations, newsletters, and site usage) for the following purposes:
- To respond to inquiries, requests, or comments you submit;
- To communicate with you regarding trainings, events, services, or updates you have requested or registered for;
- To register and administer participation in trainings or events;
- To improve website functionality and ensure content is presented effectively;
- To distribute newsletters, alerts, educational materials, or program information, subject to your communication preferences and opt-out rights;
- To administer surveys or questionnaires for statistical analysis, program evaluation, and service improvement, using aggregate or de-identified data where appropriate;
- To carry out obligations related to registrations or other interactions with you;
- To comply with applicable federal, state, and local laws and regulations, including public records requirements; and
- For purposes directly related or incidental to the above.
Sharing of Information
Worksystems may share information with service providers or partners who assist in operating the Website or administering services, subject to confidentiality and data protection requirements. Information may also be shared when required by law, including public records requests, audits, or oversight by state or federal agencies.
Do we use ‘cookies’?
Yes. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enable the site’s or service provider’s systems to recognize your browser and capture and remember certain information. They are also used to help us understand your preferences based on previous or current site activity, which enables us to provide you with improved services. We also use cookies to help us compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future.
We use cookies to:
- Understand and save user’s preferences for future visits.
- Compile aggregate data about site traffic and site interactions in order to offer better site experiences and tools in the future. We may also use trusted third-party services that track this information on our behalf (Google Analytics).
You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser settings. Since each browser is a little different, look at your browser’s Help Menu to learn the correct way to modify your cookies.
If you turn cookies off, it won’t affect the user’s experience.
Third-party disclosure
We do not sell, trade, or otherwise transfer to outside parties your Personally Identifiable Information.
Third-party links
We do not include or offer third-party products or services on our website.
Data Security
We use reasonable administrative, technical, and physical safeguards to protect information. However, no method of transmission or storage is entirely secure.
COPPA (Children Online Privacy Protection Act)
When it comes to the collection of personal information from children under the age of 13 years old, the Children’s Online Privacy Protection Act (COPPA) puts parents in control. The Federal
Trade Commission, United States’ consumer protection agency, enforces the COPPA Rule, which spells out what operators of websites and online services must do to protect children’s privacy and safety online.
We do not specifically market to children under the age of 13 years old.
Fair Information Practices
Worksystems’ information-handling practices are guided by generally recognized Fair Information Practice Principles, including transparency, purpose limitation, data minimization, reasonable security safeguards, and accountability. Worksystems complies with applicable federal and state laws governing the collection, use, retention, and disclosure of information, including the Oregon Public Records Law. Public record requests may be submitted following Worksystems Public Record Request Procedures.
California Online Privacy Protection Act
Consistent with the California Online Privacy Protection Act, this Privacy Policy describes the categories of information that may be collected through this Website and how such information is used and shared. This Policy applies to Website visitors, including those residing in California.
Email Communications
Worksystems may use email to respond to requests, provide information you have requested, or share updates about trainings, programs, or events. Worksystems does not use deceptive subject lines or sender information. Emails include appropriate contact information and provide a clear method to opt out of future non-required communications. Opt-out requests are honored promptly.
Retention Of Information
Records are retained in accordance with Oregon Secretary of State record retention schedules and applicable grant requirements.
Changes To This Policy
We may update this Privacy Policy periodically. Updates will be posted on this page with a revised effective date.
Contacting Us
If there are any questions regarding this privacy policy, you may contact us using the information below.
